Privacy Policy

1. Data Collection

When you create an account, invite employees, or use e-vardia, we collect the following types of information:

• Personal Data: Names, email addresses, and phone numbers of managers and staff.
• Company Details: Business names, tax identification data (e.g., AFM for ERGANH compliance), and physical locations.
• Schedule Data: Roster hours, time-off requests, shift swaps, and actual tracked work hours.

2. Use of Data

We process your data exclusively to deliver a functional and reliable scheduling tool. Specifically, your data is used for:

• Providing the Service: Generating the dashboard, schedule grid, and user permissions models.
• Notifications: Sending urgent updates (via email, SMS, or push notifications) for shift changes or time-off approvals.
• Compliance Reports: Formatting your work hour data for seamless export to accounting software and ERGANH integrations.

3. Data Storage and Security

We take the security of your data seriously. All information transmitted between your browser or mobile app and our servers is secured with industry-standard TLS/SSL encryption.

Your data is stored securely on cloud servers hosted within the European Economic Area (EEA), ensuring strict adherence to GDPR regulations. We regularly monitor our systems for potential vulnerabilities and attacks.

4. Rights of Users

Under the General Data Protection Regulation (GDPR), you retain full control over your personal data. You have the right to:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request corrections to any inaccurate or incomplete data.
• Right to Erasure (Right to be Forgotten): Request the permanent deletion of your account and personal data.
• Right to Data Portability: Export your scheduling data in structured, machine-readable formats (e.g., CSV, Excel).